Accountant cum Office Coordinator

Company: E Vision India Pvt. Ltd.

Industry: CCTV Manufacturing, Security & Surveillance Solutions

Department: Accounts & Administration

Position: Accountant cum Office Coordinator

Employment Type: Full-Time

Experience: 25 Years preferred

Location: Delhi / NCR

Reporting To: Director / Management

1. About the Role

E Vision India Pvt. Ltd. is looking for a responsible and organized Accountant cum Office Coordinator to manage day-to-day accounting activities along with office administration and coordination. The candidate will be responsible for maintaining accurate financial records, invoices, payments, purchases, GST/TDS-related documentation, vendor/customer coordination, and general office activities.

1. Key Responsibilities – Accounts

• Maintain day-to-day accounting entries and financial records.
• Handle sales and purchase invoices.
• Record receipts, payments, expenses and journal entries.
• Maintain customer and vendor ledgers.
• Prepare and follow up on outstanding payment statements.
• Prepare payment schedules and coordinate with management for payments.
• Verify purchase bills, invoices and supporting documents.
• Maintain petty cash and expense records.
• Bank reconciliation and cash/bank book maintenance.
• Prepare quotations, proforma invoices and commercial documents when required.
• Maintain records of PDC cheques, security deposits, advances and vendor payments.
• Coordinate with CA/accounting consultants for finalization of accounts.
• Assist in preparation and submission of GST, TDS and other statutory compliance documents.
• Maintain proper documentation for audits.
• Support preparation of monthly financial reports.
• Track project-wise expenses and customer receivables.

1. GeM & Government/PSU Work

Since E Vision India Pvt. Ltd. works extensively with Government Departments, PSUs and GeM, the candidate should assist in:

• Maintaining GeM order and contract records.
• Preparing invoices and documents as per GeM orders.
• Tracking payment status against Government/PSU orders.
• Maintaining EMD, Performance Security, Security Deposit and other financial records.
• Preparing documents required for Government/PSU billing.
• Coordinating with customers/consignees regarding pending payments and documentation.
• Maintaining records of purchase orders, work orders, delivery challans and completion certificates.
• Supporting the team in preparing commercial documentation for tenders and projects.

1. Office Coordination Responsibilities

• Coordinate day-to-day office activities.
• Maintain office files, documents and records.
• Coordinate with sales, purchase, project and technical teams.
• Coordinate with vendors, suppliers and customers.
• Maintain incoming and outgoing correspondence.
• Prepare letters, emails and official communications when required.
• Maintain courier and dispatch records.
• Coordinate meetings and appointments.
• Maintain employee attendance and basic administrative records.
• Coordinate office supplies and stationery requirements.
• Maintain proper filing of company documents.
• Assist management with administrative and coordination work.

1. Purchase & Vendor Coordination

• Coordinate with suppliers for quotations and purchase orders.
• Verify supplier invoices against purchase orders and delivery documents.
• Maintain vendor outstanding statements.
• Follow up with vendors regarding material supply and documentation.
• Coordinate with purchase and warehouse teams.
• Maintain records of material received and pending supplies.

1. Required Skills

• Good knowledge of Tally Prime / accounting software.
• Working knowledge of MS Excel and MS Word.
• Knowledge of GST, TDS and basic accounting principles.
• Good understanding of debit/credit, ledger, journal and bank reconciliation.
• Good email communication skills.
• Good documentation and filing skills.
• Ability to maintain confidential financial information.
• Strong follow-up and coordination skills.
• Ability to manage multiple tasks simultaneously.

1. Preferred Qualifications

• B.Com / M.Com preferred.
• Diploma or certification in Accounting may also be considered.
• Minimum 2 years of relevant experience preferred.
• Experience in a manufacturing, CCTV, electronics, security systems or system-integrator company will be an advantage.
• Experience with GeM / Government / PSU billing and documentation will be highly preferred.

1. Candidate Profile

The ideal candidate should be:

• Honest and responsible.
• Detail-oriented.
• Good at maintaining records.
• Strong in follow-up.
• Comfortable communicating with customers and vendors.
• Able to work independently.
• Comfortable working in a fast-paced project environment.
• Willing to support both accounting and office coordination activities.

1. Key Performance Indicators (KPI)

• Accuracy of accounting entries.
• Timely preparation of invoices and financial documents.
• Timely GST/TDS documentation and coordination.
• Reduction in outstanding receivables through effective follow-up.
• Proper maintenance of customer and vendor ledgers.
• Timely bank reconciliation.
• Proper maintenance of GeM/PSU billing records.
• Efficient office coordination and documentation.
• Timely completion of management-assigned tasks.

1. Salary

25,000 – 40,000 per month, depending on qualification, experience and accounting knowledge. Salary may be negotiated for candidates having strong experience in Tally, GST, GeM, PSU billing and manufacturing-company accounts.

1. Career Growth

Accountant cum Office Coordinator Senior Accountant / Accounts & Administration Executive Accounts Manager / Finance & Administration Manager

1. Important Requirement

The candidate must be capable of handling accounts as well as office coordination independently and should be comfortable dealing with customers, vendors, CA/accounting consultants, Government/PSU clients and internal project teams.