Procurement Executive, Sr. Executive II Government , PSU
We are looking for a Procurement Executive/ Sr. Executive professional with hands-on experience in Government/PSU procurement processes, preferably with exposure to GeM, GFR, tendering, RFP/RFQ preparation, vendor management and commercial evaluation. The candidate will be responsible for managing end-to-end procurement activities for IT and Non-IT products and services while ensuring compliance with applicable government guidelines and organisational policies.
Key Responsibilities
- Manage end-to-end procurement of IT and Non-IT products/services in accordance with GFR, GeM guidelines and organisational procurement policies.
- Handle various GeM procurement processes, including Direct Purchase, L1 Purchase, Bid and Reverse Auction.
- Prepare, draft and process RFPs, RFQs, EOIs, Tender Documents, Work Orders and Purchase Orders.
- Coordinate the complete procurement cycle from requirement identification and sourcing to commercial evaluation, award and closure.
- Conduct vendor evaluation, rate comparison, price benchmarking and commercial evaluation.
- Coordinate with User Departments, Finance, Legal, Technical Teams, Evaluation Committees and vendors for timely completion of procurement activities.
- Prepare procurement proposals, approval notes and comparative statements for management approvals.
- Ensure proper processing and maintenance of e-Office files, procurement records and audit documentation.
- Manage vendor contracts, including delivery schedules, service levels, warranty, performance monitoring and contract renewal/extension.
- Follow up with vendors and internal stakeholders to ensure timely delivery of products/services and resolution of commercial or contractual issues.
- Ensure procurement activities are conducted with appropriate transparency, documentation, compliance and audit readiness.
- Support internal and external audits by providing relevant procurement documents and clarifications.
- Maintain procurement MIS and provide regular updates on procurement status, pending approvals and vendor deliverables.
Qualification
- Graduate in any discipline from a recognised university/institution.
- Minimum 2 years of relevant experience in procurement, preferably in a Government Department, PSU or Government Organisation.
Required Skills & Knowledge
- Hands-on knowledge of Government procurement procedures, GFR and GeM.
- Practical experience in RFP/RFQ/tender preparation and processing.
- Understanding of IT and Non-IT procurement processes.
- Knowledge of vendor evaluation, commercial comparison and price analysis.
- Good understanding of Government hierarchy, official communication channels, approval processes and working protocols.
- Strong documentation, coordination and follow-up skills.
- Good written and verbal communication skills.
- Proficiency in MS Office and experience in maintaining procurement records and MIS.
Preferred Experience
Candidates with hands-on experience in the following will be preferred:
- Government / PSU procurement
- GeM procurement and Reverse Auctions
- RFP/RFQ/EOI and tender drafting
- IT hardware, software, services and other Non-IT procurement
- e-Office based approval processes
- Contract and vendor management
- Audit and compliance documentation
Key Competencies
- Procurement & Commercial Acumen
- Government Procurement Compliance
- GeM & GFR Knowledge
- Vendor Management
- Contract Management
- Analytical & Negotiation Skills
- Documentation & Process Orientation
- Stakeholder Coordination
- Attention to Detail
- Timely Execution
