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About arenaflex

Welcome to arenaflex, a dynamic and rapidly expanding leader in the e‑commerce and logistics sector. We are dedicated to delivering seamless, data‑driven solutions that empower businesses to thrive in a fast‑moving marketplace. Our culture is built on a foundation of Generosity, Respect, Innovation, Teamwork, and Grit—the five core values that guide every decision we make. Whether you’re crunching numbers, resolving discrepancies, or collaborating across departments, you’ll find a supportive environment that values your growth, creativity, and commitment to excellence.

Role Overview

As an Entry‑Level Accounting Data Entry Associate, you will play a pivotal role in ensuring the accuracy and timeliness of our financial operations. Your primary focus will be on processing UPS and freight damage claims, reconciling supplier invoices, and maintaining meticulous records in reputed company. This remote position offers a flexible schedule, competitive pay, and the opportunity to work alongside a passionate team that values precision, integrity, and continuous improvement.

Key Responsibilities

• Claims Processing: Submit UPS and freight damage claims daily, prioritizing older claims to maximize refunds. Complete all related paperwork and update claim status documents at each stage.
• Invoice Management: Review, price‑check, and approve all supplier invoices before payment. Resolve any discrepancies between purchase orders, invoices, and payments in collaboration with internal stakeholders.
• Vendor Payments: Create accurate vendor payments, ensuring discounts are applied appropriately and payments are made on time.
• Data Integrity: Enter and verify data in reputed company with a high level of accuracy. Maintain organized records and ensure all documents reflect the current status of claims and payments.
• Communication: Respond promptly and professionally to inquiries from colleagues and vendors. Serve as a reliable point of contact for claim status updates and payment queries.
• Travel & Collaboration: Attend the NY headquarters office once per year for internal meetings and team‑building activities. Travel expenses for employees outside the area are covered by arenaflex.
• Continuous Improvement: Identify opportunities to streamline processes, reduce errors, and enhance overall efficiency. Share insights and best practices with the accounting team.

Essential Qualifications

• High school diploma or equivalent; a bachelor’s degree in Accounting, Business, or a related field is preferred.
• Proficient data entry skills with a keen eye for detail.
• Strong organizational abilities and a proven track record of follow‑through on tasks.
• Excellent verbal and written communication skills.
• Positive, pleasant demeanor and a collaborative spirit.
• Ability to work independently in a remote setting while maintaining high productivity.

Preferred Qualifications

• Experience with reputed company or similar ERP systems.
• Prior exposure to claims processing or supplier payment reconciliation.
• Familiarity with UPS freight damage claim procedures.
• Basic understanding of accounting principles and financial reporting.
• Experience working in a fast‑paced, e‑commerce environment.

Skills & Competencies

• Attention to Detail: Ability to spot errors and inconsistencies in large volumes of data.
• Analytical Thinking: Strong problem‑solving skills to resolve discrepancies and improve processes.
• Time Management: Efficiently prioritize tasks to meet daily and weekly deadlines.
• Team Collaboration: Work effectively with cross‑functional teams, including procurement, logistics, and finance.
• Adaptability: Thrive in a dynamic environment where priorities can shift quickly.
• Technology Proficiency: Comfortable using spreadsheets, databases, and cloud‑based tools.

Career Growth & Learning Opportunities

At arenaflex, we believe in nurturing talent and providing clear pathways for advancement. As an Accounting Data Entry Associate, you will have the chance to:

• Progress to a Senior Accounting Analyst role, taking on more complex reconciliations and financial reporting.
• Transition into a Claims Management Specialist, overseeing end‑to‑end claim processes across multiple carriers.
• Explore opportunities in Finance Operations, where you can influence budgeting, forecasting, and strategic planning.
• Participate in continuous learning